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Management should review plans with employees initially and whenever the plan itself, or employees responsibilities under it, change. Plans should be re-evaluated and updated periodically. Emergency procedures, including the handling of any toxic chemicals, should include:
Escape procedures and escape route assignments.
Special procedures for employees who perform or shut down critical plant operations.
A system to account for all employees after evacuation.
Rescue and medical duties for employees who perform them.
Means for reporting fires and other emergencies.
Contacts for information about the plan.
An emergency response coordinator and a back-up coordinator must be designated. The coordinator may be responsible for plant-wide operations, public information and ensuring that outside aid is called in. A back-up coordinator ensures that a trained person is always available.
Members of emergency response teams should be thoroughly trained for potential emergencies and physically capable of carrying out their duties; know about toxic hazards in the workplace and be able to judge when to evacuate personnel or depend on outside help.
Effective emergency response communication is vital. An alternate area for a communications center other than management offices should be established in the plans and the emergency response coordinator should operate from this center. Management should provide emergency alarms and ensure that employees know how to report emergencies. An updated list of key personnel and off-duty telephone numbers should be maintained.
A system should be established for accounting for personnel once workers have been evacuated with a person in the control center responsible for notifying police or emergency response team members of persons believed missing.
Effective security procedures, such as cordoned off areas, can prevent unauthorized access and protect vital records and equipment. Duplicate records can be kept in off-site locations for essential accounting files, legal documents and lists of employees relatives to be notified in case of emergency.
Every employee needs to know details of the emergency action plan, including evacuation plans, alarm systems, reporting procedures for personnel, shutdown procedures, and types of potential emergencies. Drills should be held at random intervals, at least annually, and include, if possible, outside police and fire authorities.
Training must be conducted initially, when new employees are hired, and at least annually. Additional training is needed when new equipment, materials, or processes are introduced, when procedures have been updated or revised, or when exercises show that employee performance is inadequate.