Emergency Operating Procedures

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EOP: Management Notification

In the event of an emergency or a situation that could evolve into an emergency, management must be informed immediately. The following individuals shall be notified for events concerning the processing plant:

___________ maintains an updated Emergency Notification List and Procedure.

Plant Manager

Production Manager

Maintenance Manager

Security

Safety Coordinator

 

EOP:  Emergency Response Team Notification

This procedure applies to situations that require implementing the Emergency Response Plan for release of hazardous substances or immediate notification of management team of a significant emergency event.

Here is where you describe How you will contact your Emergency Response Team

 

EOP:  Employees Notification

Employees may be notified of emergencies by the installed alarm system, public address system or by supervisors. After initial notification, employees will be provided direction by on scene supervisors

 

EOP: External Notification

The preferred method for contacting local Emergency Response Assistance is to call 911, this will provide initial notification to Law Enforcement, Fire Department and _____ County EMA/LEPC.

 

EOP: Corporate Notification

If any media interest is expected, contact Corporate Public Relations for assistance.

Reporting Losses:

In the following cases, the Corporate Office will be notified in a timely manner:

• Fire/Explosion Damage
• Flood Damage
• Tornado/High Wind Damage
• Theft
• Cargo Losses

Corporate Contact List:

List Corporate Names and Phone Numbers

 

EOP: Emergency Evacuation

Background

Need for evacuation can be for many reasons. The keys to a successful evacuation are:

• Supervisor coordination and control, and
• Pre-determined routes and assembly areas

Management Action

1. After the Senior Manager on scene determines the need for an emergency evacuation exists, the evacuation alarm will be activated (describe sound of your alarm) and announcements & instructions will be issued over the public address system.

2. Management will immediately start actions, taking into consideration the nature and extent of the emergency.

Specific Responsibilities & Assigned Actions

1. Production Supervisors

A. Lead Employees from work areas when evacuation alarm is sounded.

B. Provide necessary assistance to any Employees with disabilities.

B. Escort Employees to the designated assembly area.

C. Account for Employees at the designated assembly area.

D. Notify Human Resource of any Employees that are not accounted for.

E. Provide control of Employees at assembly areas

2. Maintenance Supervisors Actions

3. List other actions to be taken by specific persons

 

EOP: Tornado and High Winds

Background

Tornadoes develop from powerful thunderstorms. They are incredibly violent local storms that extend to the ground with winds that can reach 300 mph. They can uproot trees, destroy buildings and turn harmless objects into deadly missiles in a matter of seconds. Damage paths can exceed one mile wide and 50 miles long.

Definitions

Tornado Watch - Be ready to take shelter. Tornadoes are likely.

Tornado Warning - Take shelter immediately. A tornado has been sighted in the area.

Types of Shelter Areas

The best protection in a tornado is usually an underground area. The best above ground areas in a building are:

• Small interior rooms on the lowest floor without windows
• Hallways on lowest floor away from outside doors and windows
• Rooms constructed of reinforced concrete, brick or block with no windows and a heavy concrete floor or roof system.

Buildings with flat, wide-span roofs are not considered safe.

Management Pre-Action

1. During Thunderstorm season ensure NOAA Weather Radio (with warning alarm & battery backup) is functioning properly. During Tornado Watches, assign a specific person to monitor the radio.

2. During high probability periods or during Tornado Watches, consider placing spotters to warn of approaching systems.

3. Pre-alert supervisors concerning the possibility of the need for directing Employees to emergency shelter.

4. During Tornado Watches, place a sign at the main entrance & exit to notify people of the potential hazardous condition.

Management Immediate Action

1. After the need to take shelter has been established announcements shall be made to take shelter.

2. Immediately initiate sheltering action.

• Direct all Employees to move from their workstation to along the nearest interior wall.
• Assume the lowest position possible and protect the head area with arms.

3. After the threat has passed, initiate a head count and return to work or as directed by plant management.

 

EOP: Fire / Explosion

Background

Fires can have several causes and sources of fuel. Most deaths in a fire are caused by smoke inhalation. It is important to remember that the normal evacuation path could be towards the fire. In these cases, alternate routes, away from the fire are to be used. At no time will employees attempt to contain a fire that has progressed past the initial small stage. Explosions can have numerous causes. The results of explosions can range from fires to weakened or collapsed structures.

Management Action

1. After it is established that there is a fire or explosion on the premises, the Management will be notified immediately and the fire alarm sounded. The evacuation alarm shall also be sounded.

2. Management will immediately initiate action, taking into consideration changes that might become necessary according to the situation.

3. Management will establish a command post at _________

4. The Maintenance Manager will

• assign competent Employees to monitor the sprinkler risers to assure normal operation.

• direct emergency shut down of utilities (power and gas) and backup/valve off ammonia refrigeration systems, and other actions as the situation requires.

• provide liaison with emergency response units

5. Security will call 911 and provide initial details of the fire and/or explosion to emergency response units.

 

EOP: Bomb Threat

Follow the BOMB THREAT CALL REPORT Guide

1. Do not hang up phone.

2. Get all information: location, size, appearance, time the bomb will explode, etc.

3. Alert another staff member to call the phone company to attempt a trace on the call. (Dial "O" for Operator)

4. Get the caller to talk as long as possible.

5. Notify the Management of the threat.

6. Management shall:

• Call Police Department & request assistance.
• Make decision concerning evacuation.

IF EVACUATION HAS BEEN DECIDED, NO ONE SHALL ENTER THE PLANT UNTIL THE POLICE DEPARTMENT HAS GIVEN AN ALL CLEAR TO PLANT MANAGER OR MANAGEMENT MEMBER IN CHARGE.

 

 

EOP: Hazardous Chemical Release

See Also: Emergency Response Team SOP and

Spill Prevention Control & Countermeasures Plan

In the event of an accidental release of hazardous chemicals, an evacuation would be required if the release is in a significant amount to cause, or have potential to cause, harm to employees.

1. After it is determined that there is a hazardous chemical emergency, the Management Team will be notified and make the decision whether to evacuate any areas. All unqualified Employees should remain clear of any spill or release of any hazardous material. If evacuation procedures have been initiated, ALL EMPLOYEES MUST LEAVE THE PLANT and proceed to the designated meeting area

(see Emergency Evacuation SOP).

• NO ONE MAY ENTER THE RELEASE/SPILL/AFFECTED AREAS WITHOUT PROPER PERSONAL PROTECTIVE EQUIPMENT AND MANAGEMENT PERMISSION.

• PPE is required at all times until the hazard has been dissipated with proof by proper testing procedures.

2. Maintenance Manager will proceed directly to the emergency area to determine if evacuation or outside help is necessary.

3. Management will activate the Emergency Response Team if required.

4. Management will implement the Emergency Spill Procedures of the Spill Prevention Control & Countermeasures Plan if any hazardous material is released.

Notification of State Department of Environmental Monitoring and EPA is required if spilled oil material discharges or threatens to discharge into a waterway of the State causing a visible sheen on or a discoloration of the surface water or shorelines, or if a reportable quantity for a hazardous substance is discharged or may unavoidably be discharged to a waterway of the State.

 

EOP: Medical Emergencies

All Medical Treatment provided by OHCP employed by Company shall follow the Medical Directives and Nursing Procedures for Emergency Care

1. After a medical emergency has been identified, the Assigned Manager, Occupational Health Care Professional or Senior Management Team Member and Area Supervisor should be notified immediately. The Area Supervisor has the responsibility to assure that the Assigned Manager, OHCP or Senior Management Team Member has been notified.

2. The severity of the medical emergency and level of action required will be determined by the on-site OHCP.

3. All Medical Emergency Care Providers will use the proper PPEs as outlined in the Control of Blood-borne Pathogens Program and will follow the proper standards of care.

4. All injured or ill Employees requiring emergency medical care for life/death medical emergencies will be transported by local Emergency Medical Services (EMS) to the nearest local Hospital.

5. All non-life/death medical emergencies will be managed by the OHCP and Company Physician following proper standards of care.

6. All Employees who are involved in an injury or accident shall be screened for drugs and alcohol as prescribed by company policy.

7. During any emergency, the OHCP or Assigned Manager will have the responsibility to set-up the emergency medical care station at a location directed by the Senior Management Team Member depending on the emergency and relevant conditions.